Today’s topic is about an essential category of Project Management. Requirement Management Plan Template is worthy for managing project requirements which, play a vital role in the success of a business or project.

Requirement management is an insistent set of activities that ensure concise and error-free documentation, elicitation, and refinement. Its basic purpose is to make sure that development goals are successfully achieved.

In order to avoid any mistake, the requirement management also keeps track of changes in requirements and encourages communication with stakeholders from the beginning of a project till the engineering lifecycle.

Here is a very helpful PM-related article for you with template access: Requirements Traceability Matrix Template 

What is Requirement management?

The Internet of things (IoT) is inducing a change in the way products work along with their development and design. Consequently, products are becoming more complex, having more lines of code and additional software.

This complexity can be overcome with requirement management along with interdependencies that are present in current engineering life cycles to straighten the development of products and enhance deployment.

The causes of failure of a project are often due to errors in requirement management. Requirements that are insufficiently described can lead to scope creep, cost overruns, project delays, and poor-quality needs that never satisfy customer need as well as safety requirements.

Requirement management is very significant to the success of a project as it allows the engineering team to control the scope and direct the development cycle of the product. Requirements management software gives access to the tools for the execution of plans, reduction of costs, hastening time to market, and enhancing quality control.
You can read a related article: Scope Management Plan Template

How to Create a Requirements Management Plan?

A requirements management plan (RMP) is a guide that dictates how to receive, interpret, document, and manage all the aspects of a project. Mostly, this plan covers entirely from initial information gathered from a high-level project to more precise product requirements that could be obtained throughout the tenure of the project.

Requirements management plan amass the following key items like project overview, identify requirements, tools, roles, traceability, and responsibilities.

A typical requirements management process contains these steps:  

  • Gather initial requirements from stakeholders
  • Analyze requirements
  • Elaborate and record requirements
  • Prioritize requirements
  • Discuss and validate requirements
  • Trace requirements to work items
  • Inquire stakeholders after execution of needed changes to requirements
  • Arrange test management to verify and validate system requirements
  • Evaluate the impact of changes
  • Amend requirements
  • Report changes


These steps allow the engineers to tackle the complexity associated with the development of smart connected products. Owing to the requirement management plan template, the time to market the product can be reduced as it provides ease in processing and provides greater opportunities for better quality.

Please find a smart approach for Project Management: RACI Matrix Template

Requirement Management VS Scheduling Management Plan

The Schedule Management Plan is designed during the project’s Planning Process Phase and is included in the component of the Project Management Plan (PMP). The Schedule Management Plan tells how to manage the project schedule throughout the project lifecycle. The plan provides direction and sets assumptions for project schedule policies and processes for planning, developing, managing, executing, and controlling the project schedule.

The project schedule is the tool that describes what work needs to be performed, which capacity of the firm will be responsible for the execution of the task, and the time frames in which that work has to be done.

Please check this popular tool for Project Management: Project Benefits Management Plan Template

The project schedule must elaborate on all the work associated with completing the project in time. In the absence of a perfect and absolute schedule, the Project Manager will not be able to recognize and communicate the total expenditure and resources required to accomplish the project.

Importance of Requirement Management in project Management

Requirement Management emphasizes the application of management discipline rules within the requirement development process. Requirement Management allows obtaining the desired results for the customer that leads to the fulfillment of successful projects.


Managing the amendments in the requirements, establishing the consistency among the requirements, the project plans, and the work results, and conducting a bidirectional pursuing process between the work products and the requirements. The benefits of requirement management are as follow:

  • Throughout the lifecycle, low-cost development
  • Lesser defects
  • Little risk for safety-critical products
  • Faster delivery
  • Reusability
  • Requirements associated to test cases
  • Traceability
  • Global configuration management

I have a very famous tool of Project Management for you: Gantt Chart with Milestone Template

Best Practices for Requirement Management

Good requirements lead to the production of better products. System engineers need deeper insight into data and tools along with keen observation about changes in requirements to manage the growing complexity of connected products. Some good practices are mentioned down;

  • Accessibility and traceability of the requirements can be achieved easily as the changes are happening.
  • To meet the standards and organization makes regulations to maintain the staff of the projects and keep the project life-cycle simple.
  • Provide your team with the confidence to perform in real-time by keeping the processes intact.

You can read the very informative article for Project Management and also get the template:  Project Portfolio Dashboard Template Excel


Thus, The Requirement Management Plan Template is good to go for building a RMP (Requirement Management Plan) for the following:

  • Collection- Project-related requirements of stakeholders
  • Categorization – Dividing those requirements into further categories
  • Prioritization – ranking the categories according to need and tasks priorities
  • Tracing – keeping track of requirements throughout the project
  • Change Management – Use of requirements for any planned or sudden change in the project
  • Verification – Verifying the solid matched requirements for the project process

Please read a very informative article: Multiple Project Tracking Template Excel

This template is also useful for project communication management. This approach lets stakeholders stay connected and get the answers regarding the running projects on the same platform. Like that every related person can see the sudden amendments to play their roles on time.


Q. Why requirement management plan template?

Ans. RMP template is a document created parallel to the project plan. You can describe it as a part of the scope management process, it helps to keep in line with the project-related requirements of stakeholders and the project plan. This template is designed according to the market needs, user-friendly interference, and advanced editable features. You just need to enter the data and sheets/ reports are ready to print in MS Excel, Word, and PDF form.

Q. Who creates the requirements management plan?

Ans. The Project Managers are responsible for the implementation of the plan and team engineers design the plan according to project requirements.

Q. What is the purpose to use a requirement management plan template?

Ans. This template is useful to ensure that all the stakeholders and business requirements are captured according to needs. And also managed and analyzed and related to the project plan.

Q. Are there any annual subscription charges for this product?

Ans. No, there’s only a one-time purchase, and you can use it for a lifetime without paying any renewal fee.


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