If you are looking for a way to manage your project in a simple more manageable way then you have come to the right place. Here we are discussing work breakdown structure tools and templates.
When the project is in its beginning stages the most significant thing is to try to make a compatible and professional plan. That is why project management professionals emphasize using project management tools and templates.
A work breakdown structure template in excel is an essential and very important tool in managing your project effectively. This is a process in which work is distributed into units making it easier to achieve.
The work breakdown structure template is also helping in organizing the deliverables by dividing the task into subtasks. By using this tool, we can make things easy and reduce the time of completion as well.
In this article, we will discuss the work breakdown structure and how it works? We also will discuss some of the benefits of this amazing template.
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What is the work breakdown structure (WBS) Template?
Project Management Body of Knowledge (PMBOK) explains work breakdown structure (WBS) is graded and well-ordered breaking of a total task in order to complete the project tasks and to successfully provide the deliverables in the end.
Therefore, project deliverables are divided into more manageable parts and also estimate the time and resources required to complete the project. This simplification tool is particularly convenient for larger projects as they involve multiple factors.
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The work breakdown structure template excel is a constructive and structural representation of the project parts and tasks. This is a useful tool for executing the project efficiently. Moreover, the project schedule can also be designed and meet the set goals on time by using a proper work breakdown structure (WBS) template.
You can also get your project more organized and save a lot of time as this tremendously helps in facilitating the project by keeping it on track. Subsequently, this surely is a very valuable and helpful tool so make sure you use it and get the desired benefit from it.
Use of work breakdown structure WBS template in Project management
The application of a work breakdown structure template in the field of project management is a technique for dealing with projects specifically complex projects. This works by splitting the bigger tasks into smaller ones to make things finish faster and complete them in a decided time.
Mainly the reason for using this tool is to make things easy, straightforward, and manageable especially for larger complex projects. The process of breaking tasks up into smaller chunks makes it easy to assign to different team members with greater control.
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This will eventually enhance the productivity and performance of your project. Subsequently, this tool has tremendous application and endless benefits in the field of project management. It is recommended to make sure that a work breakdown structure of some sort is added to your project plan according to the requirement.
Key Benefits of WBS Template in Excel
Work breakdown structures (WBS) is a frequently used methodology to divide the project into simple distinguishable parts. There are so numerous diverse benefits of using a work breakdown structure to work out the project in an ordered way.
Projects management and planning require a lot of time and effort, so when planning the project make sure to pick the tools like work breakdown structure to help you further along on the project.
Following are some general benefits of using a work breakdown structure:
- You can get step-by-step help by using a work breakdown structure template making tasks easily manageable.
- The budget and expense of bigger projects can also be managed by splitting them into smaller pieces.
- The use of a work breakdown structure temple helps in making better commitments and enhances the accountability of the project.
- By use of this amazing tool, profit and productivity can be taken to a whole new level.
- This tool makes things more manageable and transparent making them easy to deal with.
- the work breakdown structure is also a tool by which the progress can be enhanced and monitored from time to time.
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How to Create Work Breakdown Structure Template Excel?
Now let’s look at some of the main steps showing the way of making a work breakdown structure template.
- The main and very initial step is to identify and note down the project objectives and goals.
- Then the project takes must be identified and break them down into smaller pieces in order to make them assignable to project team members one by one.
- The accuracy and proper monitoring must be done on each step to avoid any errors or issues. (Here is a related article: Issue Log Template)
- Then make sure that you have a log of the resources needed for project completion.
- Keep your eye on the goal and make the project’s successful completion your main concern.
- Finally, all the tasks and subtasks must be assigned to the members of your team with care to avoid any overlapping or any other issue in work progress.
Types of Work Breakdown Structure Template Excel (WBS)
Now have a look at some of the examples of work breakdown structure tools.
Product Breakdown Structure Template
The product breakdown structure mainly focuses on the main outcome of the project. This highlights the methods and techniques needed to ensure that nothing is left missing. This is also useful for compact and precise information on a particular product. It starts with the major category and maybe subcategorized into smaller ones later on. The product breaks down structure is different from the general work breakdown structure. As it mainly emphasizes particularly making a specific product instead of the whole working of the project.
This will eventually aid the project team members in having a clear picture and better understanding of every product and its related parts.
Cost Breakdown Structure Template
A Cost Breakdown Structure (CBS) is grading the cost in smaller pieces. As we all know that cost and budgeting is the most important factor when managing and project. This tool mainly shows the costs of different work breakdown structures. Bigger project needs their cost to be handled efficiently so in cases like these you must use a good cost breakdown structure template.
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Q. What is the work breakdown structure WBS example?
Ans. “For example, here’s a WBS example for a car manufacturing: you might have divided your team members into sub-departments, one group responsible for building a mainframe (body). And the other group will be focused on building the interiors, another on creating an electrical system, and so on. It’s common to have three levels of decomposition in the WBS.”
Q. What is the difference between a Gantt chart and a Work Breakdown Structure?
Ans. A Gantt chart is created from a WBS (Work Breakdown Structure). This chart helps you to check the start dates and the end dates of each task, their requirements, and their connection with other tasks.